In every IT project like developing apps, websites, and games there are many people who work with each other in different positions. Among them the person who is responsible to manage the whole project and take responsibility for its result is the project manager.
Project managers play the lead role in planning, executing, monitoring, controlling, and closing out projects. They are accountable for the entire project scope including project team, resources, project budget, and the success or failure of a project.
In this article we will show you seven main roles and responsibilities of a project manager:
Activity and resource planning
Planning is instrumental in meeting project deadlines, and many projects fail due to failed planning. First and foremost, project managers have to define the project’s scope and determine available resources. Good project managers know how to realistically set time estimates, and evaluate their team's capabilities.
They then create a clear and concise plan to both execute the project and monitor its progress. Projects are naturally unpredictable, so the project managers should make adjustments along the way as needed before the project reaches its final stages.
Organizing and motivating a project team
Good project managers don’t get their teams bogged down with elaborate spreadsheets, long checklists, and whiteboards. Instead, they put their team front and center. They develop clear, straightforward plans that stimulate their teams to reach their full potential. They cut down on bureaucracy and steer their teams down a clear path to the final goal.
Controlling time management
Clients usually judge a project’s success or failure on whether it has been delivered on time. Therefore, meeting deadlines is non-negotiable. Experienced project managers know how to set realistic deadlines, and how to communicate them consistently to their teams.
Cost estimating and developing the budget
The project manager has to keep a project within its set budget. Even if a project meets a client’s expectations and is delivered on time, it will still be a failure if it goes wildly over budget. Thus, the managers frequently review the budget and plan ahead to avoid massive budget overruns.
Foreseeing and managing project risk
Experienced project managers know how to meticulously and intuitively identify and evaluate potential risks before the project begins. They know best to then avoid risks or at least minimize their impact.
During the initial stages, project managers and their teams have a clear vision and high hopes of producing the desired result. However, the path to the finish line is never without some bumps along the way. When things don’t go according to a plan, a project manager needs to monitor and analyze both expenditures and team performance and to always efficiently take corrective measures.
Ensuring customer satisfaction
In the end, a project is only a success if the customer is happy. One of the main responsibilities of every project manager is to minimize uncertainty, avoid any unwanted surprises, and involve their clients in the project as much as is reasonably possible. Good project managers know how to maintain effective communication and keep the company’s clients up-to-date.